Bespoke Covers and Internal Layouts for Indie Authors and Small Publishers

Terms and Condition

Definitions

We/Us refers to AoS Cover Designs or its representatives

The client or you refers to the author, publisher or commissioner of the work.

Project – Cover, layout design or any worked requested by the client and performed by AoS covers.

Ownership & Rights

The client understands that he/she has no right to alter the final cover design in any way except to change size for printing or digital display. If the client desires any alterations, he/she has to consult us. The client understands that additional payments may be required to make these alterations.

The client agrees to abide by the terms of any license agreement for any images purchased by us through a third-party image provider for use in client’s book cover design. The cost of cover design includes the license to use these images and is limited to a print run of 500,000 units. For books with a print run over 500,000, additional licensing fees may apply. Images used for client’s cover are royalty-free; however, the photographer owns the copyright to those photographs and they cannot be distributed in any manner other than in the book cover design.

We retain the right to use client’s final book cover design, name, and book title in AoS Cover’s portfolio and to market and promote our services. AoS Covers retains copyright and ownership of all concept designs, sketches and draft materials.

If the client supplies us with materials subject to intellectual property rights by a third-party, the client will secure the appropriate rights to use the materials before directing us to incorporate them into his/her project. Should any intellectual property dispute arise involving materials the client provides, the client assumes full legal and financial responsibility.

Upon receipt of full payment, AOS Covers grants the client exclusive license to use the final cover design artwork (PDF, JPEG or other publishing-ready format) for his/her book and/or e-book cover and associated promotional materials.

Client responsibilities

The Client is fully responsible for proofing the book cover design. It is strongly suggested that client requests a proof from the printer before publishing or ordering any copies of the book. At no time will we be held financially or legally responsible for any problems, costs, fees or expenses incurred by client as a result of using the book cover design.

The client acknowledges he/she has obtained all rights and permissions to any additional art to be used in the project and shall be solely responsible for the materials and the validity of copyrights, trademarks and ownership claimed by the client. Client agrees to indemnify, hold harmless and defend AoS Covers and its employees from any and all libel and copyright and permission infringement action resulting from materials client provides. The book material client provides must not be a public domain work (unless client is the original author).

Acceptance

The client is deemed to have accepted the design when the concept is agreed.

Revisions

Packages include up to three rounds of revisions. A revision is deemed to be a small alteration to the design. A revision will not substantially alter the basis of the agreed design.

AoS Cover reserves the right to refuse alterations that breach the terms of licensing agreements or are not reasonably achievable.

AoS Covers may undertake additional revisions at their discretion

Liability

AOS Covers is not liable for incidental, indirect, consequential, special, punitive, or exemplary damages of any kind, including loss of revenues or profits, loss of business or reputation, or loss of data, in any way related to our services. We are not liable for any breach of our obligations resulting from causes beyond our reasonable control including strikes of our own employees, natural disasters or political unrest. AoS Covers is not responsible for any claim, loss, or injury based on errors or any other inaccuracies appearing on our site or in our clients’ written documents, including without limitation as a result of any breach of the terms and conditions of this agreement.

Payment

Client agrees to pay an initial deposit of half the total cost before work will begin on the project. The remaining balance is due upon approval of final book cover design. AoS Covers will not release finished files to the client or other parties until final payment has been received. The final payment is also final approval of the project, and this contract will be considered fulfilled and complete. AoS Covers retains the right to discontinue, withhold, or suspend services for any account should payments not be paid for a contracted job in the order specified in this agreement.

Cancellation

The client or AoS Covers may cancel this agreement at any time by providing written notice to the other party. If either client or AoS Covers cancels a project work has commenced, neither the client nor AoS Covers is under further obligation to the other. All contracts will be considered void.

If the client cancels the project once work has commenced the client will be liable for any reasonable costs incurred by AoS covers. This may include the purchase of images, fonts and any hours worked on the project. These costs will be deducted from the deposit and any remaining balance returned to the client.

If AoS Covers has to cancel the project the sole liability will be any monies already paid by the client. These will be returned to the client. No claims for loses or damages arising from cancellation will be accepted.

Late Delivery

If a project is delayed my more than 28 working days from the agreed start date. AoS will give the client the option of cancellation with a full refund of monies paid. No claims for additional losses or damages will be accepted.

Confidentiality

AoS Covers accepts that all information provided by the client is to be held in confidence. Information will not be divulged to any third party. Any information provided by the client will be used solely for the project intended.

All data related to identifiable individuals will be stored and used in accordance with our Privacy Policy.

Book covers will not be revealed or used in our portfolio until after an agreed date.